About the role
We are looking for a competent Executive Assistant to provide personalized secretarial and administrative support to the Managing Director in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks.
Responsibilities
- Provide high level executive assistance to the Managing Director to ensure a smooth workflow
- Monitor and manage all phone calls and emails, prioritise actions and escalate where necessary
- Extensive diary and Calendar management including complex meetings with Clients, Internal and external stakeholders, and other appointments and commitments with the internal team.
- Provision of Personal assistance functions as required
- Ensure that the Managing Director is informed in advance and fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, client meetings
- Extensive travel management including flights, accommodation, itineraries and expenses in coordination with the Admin
- Provide assistance and support including preparation of agenda, papers, minutes and actions
- Prepare and format documentation including correspondence, submissions, and reports
- Assist in preparation and formatting of presentations
- Open to travel extensively with Managing Director for certain Meetings and Briefings
- Other duties as directed
Location & commitments
- Employment type : Full-time, Permanent
- Location : Open
- Working days : Monday to Friday + alternate Saturdays
Candidate requirements
- Experience : Minimum 7+ years’ experience in an Executive Assistant role
- Skills : Fluent English Communication, Advanced user of Microsoft Office Suite, High level of attention to detail with demonstrated ability to show initiative and creativity in problem solving
